When Microsoft PowerPoint opens, it displays the program window. A window is an area of the screen that is used to display a PowerPoint program or presentation window. The presentation window is the electronic canvas on which you type text, draw shapes, create graphs, add color, and insert objects. As with any Microsoft Windows XP program, you can adjust the size of the PowerPoint and presentation windows with the Minimize and Restore Down/Maximize buttons, and you can close PowerPoint or the presentation window with the Close button.
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Next, click the Presentations link and enter the search string Multimedia in the New Search control to find the Contoso Corporation template (Figure A). If that doesn't work, do the following: If. Let’s call it Contoso PowerPoint Template. On the Settings page, click New to create a new setting. We will create two settings, one for machine-based activities.
These are the parts of a PowerPoint Window
Creating a Presentation
When you start PowerPoint, the Getting Started task pane displays along with a blank presentation. If you have created presentations recently, their names appear in the Open section of the Getting Started task pane. In this case, you can simply click the presentation name to open it and continue working with it. If you want to create a new presentation, you can simply start adding text to the blank presentation in the Slide pane or display the New Presentation task pane to select from several options in the New section for creating a new presentation. Below are the default options available in the New Presentations task pane.
■ Click Blank Presentation to start a new presentation from scratch.
■ Click From Design Template to apply one of PowerPoint’s design templates to a new, blank presentation.
■ Click From AutoContent Wizard to let a wizard help you with both presentation content and a design.
■ Click From Existing Presentation to base a new presentation on the content of a presentation you have already created.
■ Click Photo Album to create an album of pictures or other images.
Creating a Presentation Using a Wizard
Creating a presentation with the AutoContent Wizard can save you time by helping you organize and write the presentation. The wizard takes you through a step-by-step process, prompting you for presentation information, beginning with the title slide, which is the first slide in the presentation. Although the AutoContent Wizard creates business-related presentations, you can adapt them to a wide variety of uses and save yourself a lot of planning and formatting time.
Create a presentation with the AutoContent Wizard
Now that you’re more familiar with the PowerPoint window, you’re ready to create your first presentation. You’ll use the AutoContent Wizard for the new presentation.
In the New Presentation task pane, click From AutoContent Wizard under New. The AutoContent Wizard dialog box opens, displaying the Start screen. On the left side of the dialog box is a list of the screens in the wizard.
Read the introduction, and then click Next. The second screen in the AutoContent Wizard appears, and the square next to Presentation Type on the left of the dialog box turns green to indicate that this is the current screen. The AutoContent Wizard prompts you to select a presentation type. To help you identify presentation types quickly, the wizard organizes presentations by category.
Click Projects. A list of project-related presentations displays.
In the list on the right, click Project Overview if necessary.
Click Next. The AutoContent Wizard now prompts you to select a type of output, based on the media type you will be using for the presentation.
Click the On-Screen Presentation option, if necessary, to select that presentation type.
Click Next. The AutoContent Wizard now prompts you to enter information for the title slide and for footer information to be included on each slide.
Click in the Presentation Title box, type New Employee Training Program and then press Tab. Pressing Tab takes you automatically to the next text box in the dialog box. You can also click inside the text box in which you would like to enter information.
In the Footer box, type Contoso, Ltd.
Verify that the Date Last Updated and the Slide Number check boxes are selected. The Date Last Updated setting inserts the current date on each slide, and the Slide Number setting applies consecutive numbers to the slides.
Click Next, and then click Finish. The PowerPoint presentation window appears with content provided by the AutoContent Wizard in outline form in the Outline tab of the Outline/Slides pane and the title slide in the Slide pane. The name on the title slide is the name of the registered user. The task pane closes automatically.
Moving Around in a Presentation
As you work with a presentation, you will find that you are constantly jumping from one slide to another to finalize content, add graphics, modify formats, and so on. Learning how to navigate a presentation quickly is an important skill. You can move around in a presentation in several ways in PowerPoint. You can click the scroll arrows in the Slide pane to scroll slide by slide, click either side of the scroll box to scroll window by window, or drag the scroll box to move immediately to a specific slide. In the Slide pane, you can click the Next Slide and Previous Slide buttons, which are located at the bottom of the vertical scroll bar. You can also press the Page Up or Page Down key to scroll slide by slide.
In this exercise, you move around in the Outline tab and from slide to slide in the Slide pane.
Click the down scroll arrow in the Outline tab a few times to see the text below the current pane. Each time you click a scroll arrow, PowerPoint changes the screen to show you one more line.
Click below the scroll box in the scroll bar in the Outline tab. The next window of information in the outline appears.
Drag the scroll box to the bottom of the scroll bar—you cannot drag it off the scroll bar. The end of the outline appears. With this method, you can quickly jump to anywhere in the outline.
Click below the scroll box in the vertical scroll bar in the Slide pane. Slide 2 appears in the Slide pane. Notice that the Outline tab jumps to slide 2 as well, and the slide icon next to slide 2 in the Outline tab is gray to indicate that this is the current slide.
Click the Previous Slide button. Slide 1 appears in the Slide pane and is highlighted in the Outline tab
Click the Next Slide button until you reach the end of the presentation. Each slide contains suggestions for developing and organizing the presentation.
Drag the scroll box up the vertical scroll bar to view the slide 3 slide indicator box, but don’t release the mouse button.
u click below or above the scroll box, PowerPoint scrolls
As you drag the scroll box, a slide indicator box appears, telling you the slide number and title of the slide to which the scroll box is pointing. The scroll box indicates the relative position of the slide in the presentation on the scroll bar. To display the slide named in the indicator box, simply release the mouse button.
Release the mouse button. The status bar changes from Slide 11 of 11 to Slide 3 of 11.
You can edit presentation text in either the Outline tab of the Outline/Slides pane or in the Slide pane. When you are concentrating on the text of a presentation, the Outline tab is the most useful pane in which to work because you can easily see the text of the entire presentation.
Change text in the Outline tab
The AutoContent Wizard helps you get started with a suggested presentation outline. Now your job is to modify the suggested outline text to meet your specific needs.
In the Outline tab, scroll up to slide 2, position the pointer (which changes to the I-beam) to the right of the text “Project Goals” in slide 2, and then double-click to select the title text. PowerPoint highlights the selected text so that once you select it, the subsequent text you type—regardless of its length—replaces the selection
Type Program Overview. If you make a typing mistake, press Backspace to erase it. Note that the text changes in the Slide pane also.
Position the I-beam pointer (which changes to the four-headed arrow) over the bullet in the Outline tab next to the text “Ultimate goal of project” in slide 2, and then click to select the bullet text.
Type Contoso’s Goals.
In slide 2, click the bullet next to the text “Relationship to other projects,” and then type Training Sessions.
In slide 2, click the bullet next to the text “High-level timing goals,” and then press Delete or Backspace. The text is deleted but the grayed-out bullet remains in view.
Press Backspace twice. The first time you press Backspace, you remove the grayed-out bullet. The second Backspace removes the blank line and moves the insertion point back to the end of the second bullet item.
You can also work with presentation text in the Slide pane. In the Slide pane, you work with one slide at a time. An object containing slide text is called a text object. A typical slide contains a title, called title text, and the major points beneath the title, called a paragraph or bullet text. To add more bulleted text to the text object, you place the insertion point at the end of a line of text, press Enter, and then add another line of text
Change and add text in the Slide pane
In this exercise, you work in the Slide pane to change and enter text.
Click the Next Slide button in the Slide pane to display slide 3.
Position the pointer (which changes to the I-beam) over the title text in slide 3, and then click the title text. The text is surrounded by a rectangle of gray slanted lines called a selection box, with the blinking insertion point placed in the highlighted text. The selection box lets PowerPoint know what object you want to change on the slide.
Double-click the title text “Description” to select it. The text background becomes white to let you know the word is selected.
Type Training Session Development. The new text replaces the selected text.
Position the pointer (which changes to the I-beam) over any of the bulleted text in slide 3, and then click the bulleted text.
Select all the text in the first bullet “Describe the project ...”. You can drag over the text to select it.
Type Content development stage.
Position the pointer (which changes to the four-headed arrow) over the bullet next to the text “Use following slides ...” in slide 3, and then click the bullet.
Type Lining up speakers for video and then press Enter. A new bullet appears in the slide. The new bullet appears black until you add text.
Type Program will be ready in two weeks.
Click outside of the selection box to deselect the text object.
Save a new presentation
You’re finished working on this presentation, so you can save the presentation and close it.
On the Standard toolbar, click the Save button. PowerPoint displays the Save As dialog box. The text in the box next to the label File Name shows the title of the presentation by default. This default name is selected so that you can type a different file name if you want.
In the File Name box, type Contoso Employee Training Report Pres 01. The word Pres in the file name is an abbreviation for Presentation.
Click the Save In down arrow, and then click the letter of your hard drive, which is usually C.
In the list of file and folder names, double-click the PowerPoint Practice folder, and then double-click the Lesson01 folder.
Click Save or press Enter to save the presentation. The title bar name changes to Contoso Employee Training Report Pres 01.
Email the file as an attachment to me.
The Contoso Corporation is a multinational business with its headquarters in Paris. The company is a manufacturing, sales, and support organization with more than 100,000 products.
Contoso around the world
Contoso Ltd Powerpoint
Figure 1 shows the headquarters office in Paris and regional hub and satellite offices on various continents.
Contoso Template Powerpoint
Figure 1: Contoso offices around the world
Contoso has three tiers of offices:
Contoso headquarters is a corporate campus on the outskirts of Paris with dozens of buildings for administrative, engineering, and manufacturing facilities. All the Contoso datacenters and its internet presence are housed in the Paris headquarters.
The headquarters has 25,000 workers.
Hub offices serve a specific region of the world with 60-percent sales and support staff. Each regional hub is connected to the Paris headquarters through a high-bandwidth WAN link.
The regional hubs have an average of 2,000 workers.
Satellite offices contain 80-percent sales and support staff. They provide an on-site presence for Contoso customers in key cities or subregions. Each satellite office is connected to a regional hub through a high-bandwidth WAN link.
The satellite offices have an average of 250 workers.
About 25 percent of the Contoso workforce is mobile-only. The regional hubs and satellite offices have a higher percentage of these workers. Providing better support for mobile-only workers is an important business goal for Contoso.
Design considerations for Microsoft 365 for enterprise
The Contoso IT architects identified the following design-requirement factors for deploying Microsoft 365 for enterprise:
- Multiple geographic locations with local regulations and compliance requirements
- A central intranet datacenter in the headquarters office and regional application servers that host internal line-of-business applications
- An existing Microsoft Endpoint Configuration Manager infrastructure
- A mix of client computing devices that run Windows, Mac, and Linux
- A mix of personal and company-owned mobile devices, including iOS (iPhone and iPad) and Android smart phones and tablets
- Many remote and mobile workers
- Many business partners
- A large amount of customer and other confidential personal information to manage and secure
- A large amount of high-value intellectual property in the form of design specifications for products and manufacturing trade secrets
Learn about the Contoso Corporation on-premises IT infrastructure and how the company's business needs are addressed with Microsoft 365 for enterprise.